Nascleanúint
RGCS (GDPR) > Airteagal 30. Taifid de ghníomhaíochtaí próiseála
Íoslódáil PDF

Airteagal 30 RGCS (GDPR). Taifid de ghníomhaíochtaí próiseála

Article 30 GDPR. Records of processing activities

1. Coimeádfaidh gach rialaitheoir agus, i gcás inarb infheidhme, ionadaí an rialaitheora taifead de ghníomhaíochtaí próiseála atá faoina chúram. Áireofar an fhaisnéis uile eo a leanas sa taifead sin:

1. Each controller and, where applicable, the controller’s representative, shall maintain a record of processing activities under its responsibility. That record shall contain all of the following information:

(a) ainm agus sonraí teagmhála an rialaitheora agus, i gcás inarb infheidhme, ainm agus sonraí teagmhála aon rialaitheora chomhpháirtigh, ainm agus sonraí teagmhála ionadaí an rialaitheora agus an oifigigh cosanta sonraí;

(a) the name and contact details of the controller and, where applicable, the joint controller, the controller’s representative and the data protection officer;

(b) críocha na próiseála;

(b) the purposes of the processing;

(c) tuairisc ar na catagóirí ábhar sonraí agus ar na catagóirí sonraí pearsanta;

(c) a description of the categories of data subjects and of the categories of personal data;

(d) na catagóirí faighteoirí ar nochtadh na sonraí pearsanta dóibh nó a nochtfar na sonraí pearsanta dóibh, lena n-áirítear faighteoirí i dtríú tíortha nó eagraíochtaí idirnáisiúnta;

(d) the categories of recipients to whom the personal data have been or will be disclosed including recipients in third countries or international organisations;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 30(1)(d) GDPR:

7.5.4 Records of PII disclosure to third parties

Control

The organization should record disclosures of PII to third parties, including what PII has been disclosed, to whom and at what time.

Implementation guidance

PII can be disclosed during the course of normal operations.

(EN) […]


to read the full text

(e) i gcás in arb infheidhme, aistrithe sonraí pearsanta go tríú tír nó go heagraíocht idirnáisiúnta, lena n-áirítear an tríú tír nó an eagraíocht idirnáisiúnta sin a ainmniú agus, i gcás aistrithe dá dtagraítear sa dara fomhír d’Airteagal 49(1), na doiciméid maidir le coimircí oiriúnacha;

(e) where applicable, transfers of personal data to a third country or an international organisation, including the identification of that third country or international organisation and, in the case of transfers referred to in the second subparagraph of Article 49(1), the documentation of suitable safeguards;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraphs to article 30(1)(e) GDPR:

7.5.1 Identify basis for PII transfer between jurisdictions

Control

The organization should identify and document the relevant basis for transfers of PII between jurisdictions.

Implementation guidance

PII transfer can be subject to legislation and/or regulation depending on the jurisdiction or international organization to which data is to be transferred (and from where it originates).

(EN) […]


to read the full text

Téacsanna gaolmhara

(f) más féidir, na teorainneacha ama atá beartaithe chun catagóirí éagsúla sonraí a léirscriosadh;

(f) where possible, the envisaged time limits for erasure of the different categories of data;

ISO 27701

(EN) 8.4.2 Return, transfer or disposal of PII

Control

The organization should provide the ability to return, transfer and/or disposal of PII in a secure manner. It should also make its policy available to the customer.

Implementation guidance

At some point in time, PII can need to be disposed of in some manner.

(EN) […]


to read the full text

(g) más féidir, cur síos ginearálta ar na bearta teicniúla agus eagraíochtúla dá dtagraítear in Airteagal 32(1).

(g) where possible, a general description of the technical and organisational security measures referred to in Article 32(1).

Téacsanna gaolmhara

2. Coimeádfaidh gach próiseálaí agus, i gcás inarb infheidhme, ionadaí an phróiseálaí taifead ar na catagóirí uile gníomhaíochtaí próiseála, ar gníomhaíochtaí iad a dhéantar thar ceann an rialaitheora agus áireofar an méid seo a leanas sa taifead sin:

2. Each processor and, where applicable, the processor’s representative shall maintain a record of all categories of processing activities carried out on behalf of a controller, containing:

(a) ainm agus sonraí teagmhála an phróiseálaí nó na bpróiseálaithe agus ainm agus sonraí teagmhála gach rialaitheora ar thar a cheann atá an próiseálaí ag feidhmiú, agus, i gcás inarb infheidhme, ainm agus sonraí teagmhála ionadaí an rialaitheora nó an phróiseálaí, agus an oifigigh cosanta sonraí;

(a) the name and contact details of the processor or processors and of each controller on behalf of which the processor is acting, and, where applicable, of the controller’s or the processor’s representative, and the data protection officer;

(b) catagóirí na próiseála a rinneadh thar ceann gach rialaitheora;

(b) the categories of processing carried out on behalf of each controller;

(c) i gcás in arb infheidhme, aistrithe sonraí pearsanta go tríú tír nó go heagraíocht idirnáisiúnta, lena n-áirítear an tríú tír nó an eagraíocht idirnáisiúnta sin a ainmniú agus, i gcás aistrithe dá dtagraítear sa dara fomhír d’Airteagal 49(1), na doiciméid maidir le coimircí oiriúnacha;

(c) where applicable, transfers of personal data to a third country or an international organisation, including the identification of that third country or international organisation and, in the case of transfers referred to in the second subparagraph of Article 49(1), the documentation of suitable safeguards;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII processors.

Here is the relevant paragraph to article 30(2)(c) GDPR:

8.5.2 Countries and international organizations to which PII can be transferred

Control

The organization should specify and document the countries and international organizations to which PII can possibly be transferred.

Implementation guidance

The identities of the countries and international organizations to which PII can possibly be transferred in normal operations should be made available to customers.

(EN) […]


to read the full text

(d) más féidir, cur síos ginearálta ar na bearta teicniúla agus eagraíochtúla dá dtagraítear in Airteagal 32(1).

(d) where possible, a general description of the technical and organisational security measures referred to in Article 32(1).

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added a requirement additional to ISO/IEC 27002, section 15.1.2.

Here is the relevant paragraph to article 30(2)(d) GDPR:

6.12.1.2 Addressing security within supplier agreements

Implementation guidance

The organization should specify in agreements with suppliers whether PII is processed and the minimum technical and organizational measures that the supplier needs to meet in order for the organization to meet its information security and PII protection obligations (see 7.2.6 and 8.2.1).

(EN) […]


to read the full text

Téacsanna gaolmhara

3. Is i scríbhinn, lena n-áirítear i bhfoirm leictreonach, a bheidh na taifid dá dtagraítear i mír 1 agus i mír 2.

3. The records referred to in paragraphs 1 and 2 shall be in writing, including in electronic form.

4. Cuirfidh an rialaitheoir nó an próiseálaí agus, i gcás inarb infheidhme, ionadaí an rialaitheora nó ionadaí an phróiseálaí, an taifead ar fáil don údarás maoirseachta, arna iarraidh sin.

4. The controller or the processor and, where applicable, the controller’s or the processor’s representative, shall make the record available to the supervisory authority on request.

5. Ní bheidh feidhm ag na hoibleagáidí dá dtagraítear i mír 1 agus i mír 2 maidir le fiontar nó le heagraíocht ina bhfostaítear níos lú ná 250 duine ach amháin murar dócha é go ngabhann riosca do chearta agus do shaoirsí na n-ábhar sonraí leis an bpróiseáil a bhíonn ar bun ann, nach ndéantar an phróiseáil go hócáideach, go n-áirítear sa phróiseáil catagóirí speisialta sonraí dá dtagraítear in Airteagal 9(1) nó próiseáil sonraí pearsanta a bhaineann le ciontuithe coiriúla agus cionta dá dtagraítear in Airteagal 10.

5. The obligations referred to in paragraphs 1 and 2 shall not apply to an enterprise or an organisation employing fewer than 250 persons unless the processing it carries out is likely to result in a risk to the rights and freedoms of data subjects, the processing is not occasional, or the processing includes special categories of data as referred to in Article 9(1) or personal data relating to criminal convictions and offences referred to in Article 10.

Dlí Treoirlínte & Cásanna Téacsanna gaolmhara
Tráchtaireacht ISO 27701 Recitals Dlí Treoirlínte & Cásanna Leave a comment
Tráchtaireacht

(EN) Article 30 is pretty straightforward and gives us very direct instructions on what document has to be created and what information has to be in it. Often it is enough to create a spreadsheet or a simple Excel table if the number of your processing activities is not so high, but if it doesn’t scale well, there are also specialised software solutions for Register of Processing Activities. 

(EN) […]


to read the full text

(EN) Author
(EN) Maria Arnst CIPM, TÜV
(EN) GDPR Consultant
ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 30 GDPR:

7.2.8 Records related to processing PII

Control

The organization should determine and securely maintain the necessary records in support of its obligations for the processing of PII.

Implementation guidance

A way to maintain records of the processing of PII is to have an inventory or list of the PII processing activities that the organization performs. Such an inventory can include:

 

(EN) […]


to read the full text

Recitals

(13) Chun leibhéal comhsheasmhach cosanta a áirithiú do dhaoine nádúrtha ar fud an Aontais agus chun dibhéirseachtaí a chuireann isteach ar shaorshreabhadh sonraí pearsanta laistigh den mhargadh inmheánach a chosc, is gá Rialachán a ghlacadh chun deimhneacht dhlíthiúil agus trédhearcacht a sholáthar d'oibreoirí eacnamaíocha, lena n-áirítear micrifhiontair, fiontair bheaga agus fiontair mheánmhéide, agus chun an leibhéal céanna de chearta atá in-fhorfheidhmithe ó thaobh dlí a sholáthar do dhaoine nádúrtha sna Ballstáit uile, agus oibleagáidí agus freagrachtaí a sholáthar do rialaitheoirí agus do phróiseálaithe, chun faireachán comhsheasmhach ar phróiseáil sonraí pearsanta agus pionóis choibhéiseacha a áirithiú i ngach Ballstát chomh maith le comhar éifeachtach idir údaráis mhaoirseachta na mBallstát éagsúil. Ar mhaithe le feidhmiú cuí an mhargaidh inmheánaigh, ní chuirtear srian le saorghluaiseacht sonraí pearsanta laistigh den Aontas ná ní chuirtear toirmeasc uirthi ar chúiseanna a bhaineann le cosaint daoine nádúrtha i ndáil le sonraí pearsanta a phróiseáil. Chun cás sonrach na micrifhiontar, na bhfiontar beag agus na bhfiontar meánmhéide a chur san áireamh, áirítear sa Rialachán seo maolú maidir le heagraíochtaí a bhfuil níos lú ná 250 fostaí acu i ndáil le coimeád taifead. Ina theannta sin, moltar d'institiúidí agus comhlachtaí an Aontais, agus do na Ballstáit agus dá n-údaráis mhaoirseachta riachtanais shonracha na micrifhiontar, na bhfiontar beag agus na bhfiontar meánmhéide a chur san áireamh agus an Rialachán seo á chur i bhfeidhm. Ba cheart do choincheap na micrifhiontar, na bhfiontar beag agus na bhfiontar meánmhéide spreagadh a fháil ó Airteagal 2 den Iarscríbhinn a ghabhann le Moladh 2003/361/CE ón gCoimisiún (5).

(13) In order to ensure a consistent level of protection for natural persons throughout the Union and to prevent divergences hampering the free movement of personal data within the internal market, a Regulation is necessary to provide legal certainty and transparency for economic operators, including micro, small and medium-sized enterprises, and to provide natural persons in all Member States with the same level of legally enforceable rights and obligations and responsibilities for controllers and processors, to ensure consistent monitoring of the processing of personal data, and equivalent sanctions in all Member States as well as effective cooperation between the supervisory authorities of different Member States. The proper functioning of the internal market requires that the free movement of personal data within the Union is not restricted or prohibited for reasons connected with the protection of natural persons with regard to the processing of personal data. To take account of the specific situation of micro, small and medium-sized enterprises, this Regulation includes a derogation for organisations with fewer than 250 employees with regard to record-keeping. In addition, the Union institutions and bodies, and Member States and their supervisory authorities, are encouraged to take account of the specific needs of micro, small and medium-sized enterprises in the application of this Regulation. The notion of micro, small and medium-sized enterprises should draw from Article 2 of the Annex to Commission Recommendation 2003/361/EC [5].

(5) Moladh ón gCoimisiún an 6 Bealtaine 2003 maidir le micrifhiontair, fiontair bheaga agus mheánmhéide a shainmhíniú (C(2003) 1422) (IO L 124, 20.5.2003, lch. 36). https://eur-lex.europa.eu/legal-content/EN/AUTO/?uri=OJ:L:2003:124:TOC

[5] Commission Recommendation of 6 May 2003 concerning the definition of micro, small and medium-sized enterprises (C(2003) 1422) (OJ L 124, 20.5.2003, p. 36). https://eur-lex.europa.eu/legal-content/EN/AUTO/?uri=OJ:L:2003:124:TOC

(39) Ba cheart aon phróiseáil a dhéantar ar shonraí pearsanta a bheith dleathach agus cothrom. Ba cheart é a bheith trédhearcach do dhaoine nádúrtha go ndéantar sonraí pearsanta a bhaineann leo a bhailiú, a úsáid, a cheadú nó go ndéantar iad a phróiseáil ar bhealach eile agus a mhéid a dhéantar na sonraí a phróiseáil nó a dhéanfar iad a phróiseáil. Ceanglaítear le prionsabal na trédhearcachta go mbeadh sé éasca rochtain a fháil ar aon fhaisnéis agus ar aon chumarsáid a bhaineann le próiseáil na sonraí pearsanta sin agus go mbeadh sé éasca an fhaisnéis sin agus an chumarsáid sin a thuiscint, agus go ndéanfaí teanga shoiléir shimplí a úsáid. Baineann an prionsabal sin, go háirithe, le faisnéis a thugtar do na hábhair sonraí maidir le céannacht an rialaitheora agus le críocha na próiseála agus le faisnéis bhreise chun próiseáil chothrom thrédhearcach a áirithiú i ndáil leis na daoine nádúrtha lena mbaineann agus a gceart dearbhú agus teachtaireacht a fháil i ndáil leis na sonraí pearsanta a bhaineann leo agus atá á bpróiseáil. Ba cheart daoine nádúrtha a chur ar an eolas faoi rioscaí, rialacha, coimircí agus cearta a bhaineann le próiseáil sonraí pearsanta agus faoin mbealach lena gcearta a fheidhmiú i ndáil le próiseáil den sórt sin. Ba cheart, go háirithe, do na críocha sonracha ar chucu a dhéantar sonraí pearsanta a phróiseáil a bheith lánsoiléir agus dlisteanach agus ba cheart iad a chinneadh tráth bhailiú na sonraí pearsanta. Ba cheart na sonraí pearsanta a bheith leordhóthanach, ábhartha agus teoranta don mhéid is gá chun na gcríoch a ndéantar iad a phróiseáil ina leith. Éilítear leis seo, go háirithe, go ndéantar a áirithiú go bhfuil an tréimhse a stóráiltear na sonraí pearsanta lena linn teoranta go dtí íosmhéid dhocht. Níor cheart sonraí pearsanta a phróiseáil ach mura bhféadfaí críoch na próiseála a bhaint amach go réasúnta ar bhealach eile. Chun a áirithiú nach gcoinnítear na sonraí pearsanta níos faide ná mar is gá, ba cheart don rialaitheoir teorainneacha ama a shocrú don léirscriosadh nó chun athbhreithniú tréimhsiúil a dhéanamh. Ba cheart gach beart réasúnta a dhéanamh chun a áirithiú go gceartaítear nó go scriostar sonraí pearsanta míchruinne. Ba cheart sonraí pearsanta a phróiseáil ar bhealach lena n-áirithítear slándáil agus rúndacht iomchuí na sonraí pearsanta, lena n-áirítear chun cosc a chur ar rochtain neamhúdaraithe ar shonraí pearsanta nó ar úsáid neamhúdaraithe sonraí pearsanta agus an trealamh a úsáidtear leis an bpróiseáil a dhéanamh.

(39) Any processing of personal data should be lawful and fair. It should be transparent to natural persons that personal data concerning them are collected, used, consulted or otherwise processed and to what extent the personal data are or will be processed. The principle of transparency requires that any information and communication relating to the processing of those personal data be easily accessible and easy to understand, and that clear and plain language be used. That principle concerns, in particular, information to the data subjects on the identity of the controller and the purposes of the processing and further information to ensure fair and transparent processing in respect of the natural persons concerned and their right to obtain confirmation and communication of personal data concerning them which are being processed. Natural persons should be made aware of risks, rules, safeguards and rights in relation to the processing of personal data and how to exercise their rights in relation to such processing. In particular, the specific purposes for which personal data are processed should be explicit and legitimate and determined at the time of the collection of the personal data. The personal data should be adequate, relevant and limited to what is necessary for the purposes for which they are processed. This requires, in particular, ensuring that the period for which the personal data are stored is limited to a strict minimum. Personal data should be processed only if the purpose of the processing could not reasonably be fulfilled by other means. In order to ensure that the personal data are not kept longer than necessary, time limits should be established by the controller for erasure or for a periodic review. Every reasonable step should be taken to ensure that personal data which are inaccurate are rectified or deleted. Personal data should be processed in a manner that ensures appropriate security and confidentiality of the personal data, including for preventing unauthorised access to or use of personal data and the equipment used for the processing.

(82) Chun comhlíonadh an Rialacháin seo a thaispeáint, ba cheart don rialaitheoir nó don phróiseálaí taifid a choinneáil ar ghníomhaíochtaí próiseála atá faoina chúram. Ba cheart é a bheith d'oibleagáid ar gach rialaitheoir agus próiseálaí comhoibriú leis an údarás maoirseachta agus na taifid sin a chur ar fáil don údarás, arna iarraidh sin dó, le go bhféadfaí é a úsáid chun faireachán a dhéanamh ar na hoibríochtaí próiseála sin.

(82) In order to demonstrate compliance with this Regulation, the controller or processor should maintain records of processing activities under its responsibility. Each controller and processor should be obliged to cooperate with the supervisory authority and make those records, on request, available to it, so that it might serve for monitoring those processing operations.

Dlí Treoirlínte & Cásanna Leave a comment
[js-disqus]