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Artikel 30 GDPR. Fortegnelser over behandlingsaktiviteter

Article 30 GDPR. Records of processing activities

1. Hver dataansvarlig og hvis det er relevant, den dataansvarliges repræsentant fører fortegnelser over behandlingsaktiviteter under deres ansvar. Disse fortegnelser skal omfatte alle af følgende oplysninger:

1. Each controller and, where applicable, the controller’s representative, shall maintain a record of processing activities under its responsibility. That record shall contain all of the following information:

a) navn på og kontaktoplysninger for den dataansvarlige og, hvis det er relevant, den fælles dataansvarlige, den dataansvarliges repræsentant og databeskyttelsesrådgiveren

(a) the name and contact details of the controller and, where applicable, the joint controller, the controller’s representative and the data protection officer;

b) formålene med behandlingen

(b) the purposes of the processing;

c) en beskrivelse af kategorierne af registrerede og kategorierne af personoplysninger

(c) a description of the categories of data subjects and of the categories of personal data;

d) de kategorier af modtagere, som personoplysningerne er eller vil blive videregivet til, herunder modtagere i tredjelande eller internationale organisationer

(d) the categories of recipients to whom the personal data have been or will be disclosed including recipients in third countries or international organisations;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 30(1)(d) GDPR:

7.5.4 Records of PII disclosure to third parties

Control

The organization should record disclosures of PII to third parties, including what PII has been disclosed, to whom and at what time.

Implementation guidance

PII can be disclosed during the course of normal operations.

(EN) […]


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e) hvor det er relevant, overførsler af personoplysninger til et tredjeland eller en international organisation, herunder angivelse af dette tredjeland eller denne internationale organisation og i tilfælde af overførsler i henhold til artikel 49, stk. 1, andet afsnit, dokumentation for passende garantier

(e) where applicable, transfers of personal data to a third country or an international organisation, including the identification of that third country or international organisation and, in the case of transfers referred to in the second subparagraph of Article 49(1), the documentation of suitable safeguards;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraphs to article 30(1)(e) GDPR:

7.5.1 Identify basis for PII transfer between jurisdictions

Control

The organization should identify and document the relevant basis for transfers of PII between jurisdictions.

Implementation guidance

PII transfer can be subject to legislation and/or regulation depending on the jurisdiction or international organization to which data is to be transferred (and from where it originates).

(EN) […]


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f) hvis det er muligt, de forventede tidsfrister for sletning af de forskellige kategorier af oplysninger

(f) where possible, the envisaged time limits for erasure of the different categories of data;

ISO 27701

(EN) 8.4.2 Return, transfer or disposal of PII

Control

The organization should provide the ability to return, transfer and/or disposal of PII in a secure manner. It should also make its policy available to the customer.

Implementation guidance

At some point in time, PII can need to be disposed of in some manner.

(EN) […]


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g) hvis det er muligt, en generel beskrivelse af de tekniske og organisatoriske sikkerhedsforanstaltninger omhandlet i artikel 32, stk. 1.

(g) where possible, a general description of the technical and organisational security measures referred to in Article 32(1).

Sammenkædede tekster

2. Hver databehandler og, hvis det er relevant, databehandlerens repræsentant fører fortegnelser over alle kategorier af behandlingsaktiviteter, der foretages på vegne af en dataansvarlig, idet fortegnelsen skal indeholde:

2. Each processor and, where applicable, the processor’s representative shall maintain a record of all categories of processing activities carried out on behalf of a controller, containing:

a) navn på og kontaktoplysninger for databehandleren eller databehandlerne og for hver dataansvarlig, på hvis vegne databehandleren handler, samt, hvis det er relevant, den dataansvarliges eller databehandlerens repræsentant og databeskyttelsesrådgiveren

(a) the name and contact details of the processor or processors and of each controller on behalf of which the processor is acting, and, where applicable, of the controller’s or the processor’s representative, and the data protection officer;

b) de kategorier af behandling, der foretages på vegne af den enkelte dataansvarlige

(b) the categories of processing carried out on behalf of each controller;

c) hvor det er relevant, overførsler af personoplysninger til et tredjeland eller en international organisation, herunder angivelse af dette tredjeland eller denne internationale organisation og i tilfælde af overførsler i henhold til artikel 49, stk. 1, andet afsnit, dokumentation for passende garantier

(c) where applicable, transfers of personal data to a third country or an international organisation, including the identification of that third country or international organisation and, in the case of transfers referred to in the second subparagraph of Article 49(1), the documentation of suitable safeguards;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII processors.

Here is the relevant paragraph to article 30(2)(c) GDPR:

8.5.2 Countries and international organizations to which PII can be transferred

Control

The organization should specify and document the countries and international organizations to which PII can possibly be transferred.

Implementation guidance

The identities of the countries and international organizations to which PII can possibly be transferred in normal operations should be made available to customers.

(EN) […]


to read the full text

d) hvis det er muligt, en generel beskrivelse af de tekniske og organisatoriske sikkerhedsforanstaltninger omhandlet i artikel 32, stk. 1.

(d) where possible, a general description of the technical and organisational security measures referred to in Article 32(1).

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added a requirement additional to ISO/IEC 27002, section 15.1.2.

Here is the relevant paragraph to article 30(2)(d) GDPR:

6.12.1.2 Addressing security within supplier agreements

Implementation guidance

The organization should specify in agreements with suppliers whether PII is processed and the minimum technical and organizational measures that the supplier needs to meet in order for the organization to meet its information security and PII protection obligations (see 7.2.6 and 8.2.1).

(EN) […]


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3. De fortegnelser, der er omhandlet i stk. 1 og 2, skal foreligge skriftligt, herunder elektronisk.

3. The records referred to in paragraphs 1 and 2 shall be in writing, including in electronic form.

4. Den dataansvarlige eller databehandleren samt, hvis det er relevant, den dataansvarliges eller databehandlerens repræsentant stiller efter anmodning fortegnelserne til rådighed for tilsynsmyndigheden.

4. The controller or the processor and, where applicable, the controller’s or the processor’s representative, shall make the record available to the supervisory authority on request.

5. De i stk. 1 og 2 omhandlede forpligtelser finder ikke anvendelse på et foretagende eller en organisation, der beskæftiger under 250 personer, medmindre den behandling, som den foretager, sandsynligvis vil medføre en risiko for registreredes rettigheder og frihedsrettigheder, behandlingen ikke er lejlighedsvis, eller behandlingen omfatter særlige kategorier af oplysninger, jf. artikel 9, stk. 1, eller personoplysninger vedrørende straffedomme og lovovertrædelser, jf. artikel 10.

5. The obligations referred to in paragraphs 1 and 2 shall not apply to an enterprise or an organisation employing fewer than 250 persons unless the processing it carries out is likely to result in a risk to the rights and freedoms of data subjects, the processing is not occasional, or the processing includes special categories of data as referred to in Article 9(1) or personal data relating to criminal convictions and offences referred to in Article 10.

Retningslinjer & Case Law Sammenkædede tekster
Ekspertkommentar ISO 27701 Betragtning Retningslinjer & Case Law Efterlad en kommentar
Ekspertkommentar

(EN) Article 30 is pretty straightforward and gives us very direct instructions on what document has to be created and what information has to be in it. Often it is enough to create a spreadsheet or a simple Excel table if the number of your processing activities is not so high, but if it doesn’t scale well, there are also specialised software solutions for Register of Processing Activities. 

(EN) […]


to read the full text

(EN) Author
(EN) Maria Arnst CIPM, TÜV
(EN) GDPR Consultant
ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 30 GDPR:

7.2.8 Records related to processing PII

Control

The organization should determine and securely maintain the necessary records in support of its obligations for the processing of PII.

Implementation guidance

A way to maintain records of the processing of PII is to have an inventory or list of the PII processing activities that the organization performs. Such an inventory can include:

 

(EN) […]


to read the full text

Betragtning

(13) For at sikre et ensartet beskyttelsesniveau for fysiske personer i hele Unionen og for at hindre, at forskelle hæmmer den frie udveksling af personoplysninger på det indre marked, er der behov for en forordning for at skabe retssikkerhed og gennemsigtighed for erhvervsdrivende, herunder mikrovirksomheder og små og mellemstore virksomheder, at give fysiske personer i alle medlemsstaterne det samme niveau af rettigheder, som kan håndhæves, og forpligtelser og ansvar for dataansvarlige og databehandlere og at sikre konsekvent tilsyn med behandling af personoplysninger og tilsvarende sanktioner i alle medlemsstaterne samt effektivt samarbejde mellem tilsynsmyndighederne i de forskellige medlemsstater. Et velfungerende indre marked kræver, at den frie udveksling af personoplysninger i Unionen hverken indskrænkes eller forbydes af grunde, der vedrører beskyttelse af fysiske personer i forbindelse med behandling af personoplysninger. For at tage hensyn til den særlige situation for mikrovirksomheder og små og mellemstore virksomheder indeholder denne forordning en undtagelse for organisationer med mindre end 250 ansatte med hensyn til at føre fortegnelser. Derudover opfordres EU-institutionerne og -organerne samt medlemsstaterne og deres tilsynsmyndigheder til at tage hensyn til mikrovirksomheders og små og mellemstore virksomheders særlige behov i forbindelse med anvendelsen af denne forordning. Begreberne mikrovirksomheder og små og mellemstore virksomheder bør baseres på artikel 2 i bilaget til Kommissionens henstilling 2003/361/EF (5).

(13) In order to ensure a consistent level of protection for natural persons throughout the Union and to prevent divergences hampering the free movement of personal data within the internal market, a Regulation is necessary to provide legal certainty and transparency for economic operators, including micro, small and medium-sized enterprises, and to provide natural persons in all Member States with the same level of legally enforceable rights and obligations and responsibilities for controllers and processors, to ensure consistent monitoring of the processing of personal data, and equivalent sanctions in all Member States as well as effective cooperation between the supervisory authorities of different Member States. The proper functioning of the internal market requires that the free movement of personal data within the Union is not restricted or prohibited for reasons connected with the protection of natural persons with regard to the processing of personal data. To take account of the specific situation of micro, small and medium-sized enterprises, this Regulation includes a derogation for organisations with fewer than 250 employees with regard to record-keeping. In addition, the Union institutions and bodies, and Member States and their supervisory authorities, are encouraged to take account of the specific needs of micro, small and medium-sized enterprises in the application of this Regulation. The notion of micro, small and medium-sized enterprises should draw from Article 2 of the Annex to Commission Recommendation 2003/361/EC [5].

[5]  Kommissionens henstilling af 6. maj 2003 om definitionen af mikrovirksomheder, små og mellemstore virksomheder (C(2003) 1422) (EUT L 124 af 20.5.2003, s. 36). https://eur-lex.europa.eu/legal-content/EN/AUTO/?uri=OJ:L:2003:124:TOC

[5] Commission Recommendation of 6 May 2003 concerning the definition of micro, small and medium-sized enterprises (C(2003) 1422) (OJ L 124, 20.5.2003, p. 36). https://eur-lex.europa.eu/legal-content/EN/AUTO/?uri=OJ:L:2003:124:TOC

(39) Enhver behandling af personoplysninger bør være lovlig og rimelig. Det bør være gennemsigtigt for de pågældende fysiske personer, at personoplysninger, der vedrører dem, indsamles, anvendes, tilgås eller på anden vis behandles, og i hvilket omfang personoplysningerne behandles eller vil blive behandlet. Princippet om gennemsigtighed tilsiger, at enhver information og kommunikation vedrørende behandling af disse personoplysninger er lettilgængelig og letforståelig, og at der benyttes et klart og enkelt sprog. Dette princip vedrører navnlig oplysningen til de registrerede om den dataansvarliges identitet og formålene med den pågældende behandling samt yderligere oplysninger for at sikre en rimelig og gennemsigtig behandling for de berørte fysiske personer og deres ret til at få bekræftelse og meddelelse om de personoplysninger vedrørende dem, der behandles. Fysiske personer bør gøres bekendt med risici, regler, garantier og rettigheder i forbindelse med behandling af personoplysninger og med, hvordan de skal udøve deres rettigheder i forbindelse med en sådan behandling. Især bør de specifikke formål med behandlingen af personoplysninger være udtrykkelige og legitime og fastlagt, når personoplysningerne indsamles. Personoplysningerne bør være tilstrækkelige, relevante og begrænset til, hvad der er nødvendigt i forhold til formålene med deres behandling. Dette kræver navnlig, at det sikres, at perioden for opbevaring af personoplysningerne ikke er længere end strengt nødvendigt. Personoplysninger bør kun behandles, hvis formålet med behandlingen ikke med rimelighed kan opfyldes på anden måde. For at sikre, at personoplysninger ikke opbevares i længere tid end nødvendigt, bør den dataansvarlige indføre tidsfrister for sletning eller periodisk gennemgang. Der bør træffes enhver rimelig foranstaltning for at sikre, at personoplysninger, som er urigtige, berigtiges eller slettes. Personoplysninger bør behandles på en måde, der garanterer tilstrækkelig sikkerhed og fortrolighed, herunder for at hindre uautoriseret adgang til eller anvendelse af personoplysninger eller af det udstyr, der anvendes til behandlingen.

(39) Any processing of personal data should be lawful and fair. It should be transparent to natural persons that personal data concerning them are collected, used, consulted or otherwise processed and to what extent the personal data are or will be processed. The principle of transparency requires that any information and communication relating to the processing of those personal data be easily accessible and easy to understand, and that clear and plain language be used. That principle concerns, in particular, information to the data subjects on the identity of the controller and the purposes of the processing and further information to ensure fair and transparent processing in respect of the natural persons concerned and their right to obtain confirmation and communication of personal data concerning them which are being processed. Natural persons should be made aware of risks, rules, safeguards and rights in relation to the processing of personal data and how to exercise their rights in relation to such processing. In particular, the specific purposes for which personal data are processed should be explicit and legitimate and determined at the time of the collection of the personal data. The personal data should be adequate, relevant and limited to what is necessary for the purposes for which they are processed. This requires, in particular, ensuring that the period for which the personal data are stored is limited to a strict minimum. Personal data should be processed only if the purpose of the processing could not reasonably be fulfilled by other means. In order to ensure that the personal data are not kept longer than necessary, time limits should be established by the controller for erasure or for a periodic review. Every reasonable step should be taken to ensure that personal data which are inaccurate are rectified or deleted. Personal data should be processed in a manner that ensures appropriate security and confidentiality of the personal data, including for preventing unauthorised access to or use of personal data and the equipment used for the processing.

(82) For at påvise overholdelse af denne forordning bør den dataansvarlige eller databehandleren føre fortegnelser over behandlingsaktiviteter under sit ansvar. Hver dataansvarlig og databehandler bør have pligt til at samarbejde med tilsynsmyndigheden og efter anmodning stille disse fortegnelser til rådighed for tilsynsmyndigheden, så de kan bruges til at føre tilsyn med sådanne behandlingsaktiviteter.

(82) In order to demonstrate compliance with this Regulation, the controller or processor should maintain records of processing activities under its responsibility. Each controller and processor should be obliged to cooperate with the supervisory authority and make those records, on request, available to it, so that it might serve for monitoring those processing operations.

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