Artikkel 14 📖 GDPR. Informasjon som skal gis dersom personopplysninger ikke er blitt samlet inn fra den registrerte

Artikkel 14 GDPR. Informasjon som skal gis dersom personopplysninger ikke er blitt samlet inn fra den registrerte

Article 14 GDPR. Information to be provided where personal data have not been obtained from the data subject

1. Dersom personopplysninger ikke er blitt samlet inn fra den registrerte, skal den behandlingsansvarlige gi den registrerte følgende informasjon:

1. Where personal data have not been obtained from the data subject, the controller shall provide the data subject with the following information:

a) identiteten og kontaktopplysningene til den behandlingsansvarlige og eventuelt den behandlingsansvarliges representant,

(a) the identity and the contact details of the controller and, where applicable, of the controller’s representative;

b) kontaktopplysningene til personvernombudet, dersom dette er relevant,

(b) the contact details of the data protection officer, where applicable;

c) formålene med den tiltenkte behandlingen av personopplysningene samt det rettslige grunnlaget for behandlingen,

(c) the purposes of the processing for which the personal data are intended as well as the legal basis for the processing;

d) de berørte kategoriene av personopplysninger,

(d) the categories of personal data concerned;

e) eventuelle mottakere eller kategorier av mottakere av personopplysningene,

(e) the recipients or categories of recipients of the personal data, if any;

f) dersom det er relevant, at den behandlingsansvarlige har til hensikt å overføre personopplysninger til en mottaker i en tredjestat eller en internasjonal organisasjon og om hvorvidt Kommisjonen har truffet en beslutning om tilstrekkelig beskyttelsesnivå eller ikke, eller, når det gjelder overføringene nevnt i artikkel 46 eller 47 eller artikkel 49 nr. 1 annet ledd, en henvisning til nødvendige eller passende garantier, hvordan man får tak i et eksemplar av dem eller hvor de er gjort tilgjengelig.

(f) where applicable, that the controller intends to transfer personal data to a recipient in a third country or international organisation and the existence or absence of an adequacy decision by the Commission, or in the case of transfers referred to in Article 46 or 47, or the second subparagraph of Article 49(1), reference to the appropriate or suitable safeguards and the means to obtain a copy of them or where they have been made available.

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Artikkel 46 GDPR. Overføringer som omfattes av nødvendige garantier

Article 46 GDPR. Transfers subject to appropriate safeguards

Artikkel 47 GDPR. Bindende virksomhetsregler

Article 47 GDPR. Binding corporate rules

Artikkel 49 GDPR. Unntak for særlige situasjoner

Article 49 GDPR. Derogations for specific situations

1. Dersom det ikke foreligger en beslutning om tilstrekkelig beskyttelsesnivå i henhold til artikkel 45 nr. 3 eller nødvendige garantier i henhold til artikkel 46, herunder bindende virksomhetsregler, skal en overføring eller en rekke av overføringer av personopplysninger til en tredjestat eller en internasjonal organisasjon bare finne sted på et av følgende vilkår:

1. In the absence of an adequacy decision pursuant to Article 45(3), or of appropriate safeguards pursuant to Article 46, including binding corporate rules, a transfer or a set of transfers of personal data to a third country or an international organisation shall take place only on one of the following conditions:

[…]

Dersom en overføring ikke kan baseres på en bestemmelse i artikkel 45 eller 46, herunder bestemmelsene om bindende virksomhetsregler, og ingen av unntakene for særlige situasjoner nevnt i første ledd i dette nummer får anvendelse, kan en overføring til en tredjestat eller en internasjonal organisasjon finne sted bare dersom overføringen ikke er gjentakende, bare gjelder et begrenset antall registrerte, er nødvendig av hensyn til de tvingende berettigede interessene som forfølges av den behandlingsansvarlige, og den registrertes interesser eller rettigheter og friheter ikke går foran, og den behandlingsansvarlige har vurdert alle omstendigheter i forbindelse med overføringen og på grunnlag av nevnte vurdering har gitt nødvendige garantier med hensyn til vern av personopplysninger. Den behandlingsansvarlige skal underrette tilsynsmyndigheten om overføringen. I tillegg til informasjonen nevnt i artikkel 13 og 14 skal den behandlingsansvarlige underrette den registrerte om overføringen og om de tvingende berettigede interessene som forfølges.

Where a transfer could not be based on a provision in Article 45 or 46, including the provisions on binding corporate rules, and none of the derogations for a specific situation referred to in the first subparagraph of this paragraph is applicable, a transfer to a third country or an international organisation may take place only if the transfer is not repetitive, concerns only a limited number of data subjects, is necessary for the purposes of compelling legitimate interests pursued by the controller which are not overridden by the interests or rights and freedoms of the data subject, and the controller has assessed all the circumstances surrounding the data transfer and has on the basis of that assessment provided suitable safeguards with regard to the protection of personal data. The controller shall inform the supervisory authority of the transfer. The controller shall, in addition to providing the information referred to in Articles 13 and 14, inform the data subject of the transfer and on the compelling legitimate interests pursued.

[…]

2. I tillegg til informasjonen nevnt i nr. 1 skal den behandlingsansvarlige gi den registrerte følgende informasjon som er nødvendig for å sikre den registrerte en rettferdig og åpen behandling:

2. In addition to the information referred to in paragraph 1, the controller shall provide the data subject with the following information necessary to ensure fair and transparent processing in respect of the data subject:

Relaterte tekster

Guidelines 4/2019 on Article 25 Data Protection by Design and by Default Version 2.0.

3.1 Transparency [24]

_{[24]Elaboration on how to understand the concept of transparency can be found in Article 29 Working Party. «Guidelines on transparency under Regulation 2016/679». WP 260 rev.01, 11 April 2018. ec.europa.eu/newsroom/article29/document.cfm?action=display&doc_id=51025 – endorsed by the EDPB}

65. The controller must be clear and open with the data subject about how they will collect, use and share personal data. Transparency is about enabling data subjects to understand, and if necessary, make use of their rights in Articles 15 to 22. The principle is embedded in Articles 12, 13, 14 and 34. Measures and safeguards put in place to support the principle of transparency should also support the implementation of these Articles.

66. Key design and default elements for the principle of transparency may include:

•Clarity – Information shall be in clear and plain language, concise and intelligible.

•Semantics – Communication should have a clear meaning to the audience in question.

•Accessibility – Information shall be easily accessible for the data subject.

•Contextual – Information should be provided at the relevant time and in the appropriate form.

•Relevance – Information should be relevant and applicable to the specific data subject.

•Universal design – Information shall be accessible to all data subjects, include use of machine readable languages to facilitate and automate readability and clarity.

•Comprehensible – Data subjects should have a fair understanding of what they can expect with regards to the processing of their personal data, particularly when the data subjects are children or other vulnerable groups.

• Multi-channel – Information should be provided in different channels and media, not only the textual, to increase the probability for the information to effectively reach the data subject.

• Layered – The information should be layered in a manner that resolves the tension between completeness and understanding, while accounting for data subjects’ reasonable expectations.

a) det tidsrom personopplysningene vil bli lagret, eller dersom dette ikke er mulig, kriteriene som brukes for å fastsette dette tidsrommet,

(a) the period for which the personal data will be stored, or if that is not possible, the criteria used to determine that period;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 14(2)(a) GDPR:

7.4.7 Retention

Control

The organization should not retain PII for longer than is necessary for the purposes for which the PII is processed.

Implementation guidance

The organization should develop and maintain retention schedules for information it retains, taking into account the requirement to retain PII for no longer than is necessary.

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b) dersom behandlingen er basert på artikkel 6 nr. 1 bokstav f), de berettigede interessene som forfølges av den behandlingsansvarlige eller en tredjepart,

(b) where the processing is based on point (f) of Article 6(1), the legitimate interests pursued by the controller or by a third party;

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Artikkel 6 GDPR. Behandlingens lovlighet

Article 6 GDPR. Lawfulness of processing

1. Behandlingen er bare lovlig dersom og i den grad minst ett av følgende vilkår er oppfylt:

1. Processing shall be lawful only if and to the extent that at least one of the following applies:

[…]

f) behandlingen er nødvendig for formål knyttet til de berettigede interessene som forfølges av den behandlingsansvarlige eller en tredjepart, med mindre den registrertes interesser eller grunnleggende rettigheter og friheter går foran og krever vern av personopplysninger, særlig dersom den registrerte er et barn.

(f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

[…]

c) retten til å anmode den behandlingsansvarlige om innsyn i og retting eller sletting av personopplysninger eller begrensning av behandlingen som gjelder den registrerte, og til å protestere mot behandlingen samt retten til dataportabilitet,

(c) the existence of the right to request from the controller access to and rectification or erasure of personal data or restriction of processing concerning the data subject and to object to processing as well as the right to data portability;

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraphs to article 14(2)(c) GDPR:

7.3.5 Providing mechanism to object to PII processing

Control

The organization should provide a mechanism for PII principals to object to the processing of their PII.

Implementation guidance

Some jurisdictions provide PII principals with a right to object to the processing of their PII.

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d) dersom behandlingen er basert på artikkel 6 nr. 1 bokstav a) eller artikkel 9 nr. 2 bokstav a), retten til når som helst å trekke tilbake et samtykke uten at det påvirker lovligheten av en behandling basert på et samtykke før samtykket trekkes tilbake,

(d) where processing is based on point (a) of Article 6(1) or point (a) of Article 9(2), the existence of the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal;

ISO 27701 Relaterte tekster

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 14(2)(d) GDPR:

7.3.4 Providing mechanism to modify or withdraw consent

Control

The organization should provide a mechanism for PII principals to modify or withdraw their consent.

Implementation guidance

The organization should inform PII principals of their rights related to withdrawing consent (which may vary by jurisdiction) at any time, and provide the mechanism to do so.

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Artikkel 6 GDPR. Behandlingens lovlighet

Article 6 GDPR. Lawfulness of processing

1. Behandlingen er bare lovlig dersom og i den grad minst ett av følgende vilkår er oppfylt:

1. Processing shall be lawful only if and to the extent that at least one of the following applies:

a) den registrerte har samtykket til behandling av sine personopplysninger for ett eller flere spesifikke formål,

(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes;

[…]

Artikkel 9 GDPR. Behandling av særlige kategorier av personopplysninger

Article 9 GDPR. Processing of special categories of personal data

1. Behandling av personopplysninger om rasemessig eller etnisk opprinnelse, politisk oppfatning, religion, filosofisk overbevisning eller fagforeningsmedlemskap, samt behandling av genetiske opplysninger og biometriske opplysninger med det formål å entydig identifisere en fysisk person, helseopplysninger eller opplysninger om en fysisk persons seksuelle forhold eller seksuelle orientering, er forbudt.

1. Processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation shall be prohibited.

[…]

2. Nr. 1 får ikke anvendelse dersom et av følgende vilkår er oppfylt:

2. Paragraph 1 shall not apply if one of the following applies:

a) Den registrerte har gitt uttrykkelig samtykke til behandling av slike personopplysninger for ett eller flere spesifikke formål, unntatt dersom det i unionsretten eller medlemsstatenes nasjonale rett er fastsatt at den registrerte ikke kan oppheve forbudet nevnt i nr. 1.

(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject;

[…]

Guidelines 4/2019 on Article 25 Data Protection by Design and by Default Version 2.0.

3.2 Lawfulness

67. The controller must identify a valid legal basis for the processing of personal data. Measures and safeguards should support the requirement to make sure that the whole processing lifecycle is in line with the relevant legal grounds of processing.

e) retten til å klage til en tilsynsmyndighet,

(e) the right to lodge a complaint with a supervisory authority;

f) fra hvilken kilde personopplysningene stammer fra, og, dersom det er relevant, om de stammer fra offentlig tilgjengelige kilder,

(f) from which source the personal data originate, and if applicable, whether it came from publicly accessible sources;

g) forekomsten av automatiserte avgjørelser, herunder profilering, som nevnt i artikkel 22 nr. 1 og 4, og, i det minste i nevnte tilfeller, relevant informasjon om den underliggende logikken samt om betydningen og de forventede konsekvensene av en slik behandling for den registrerte.

(g) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

ISO 27701 Relaterte tekster

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 14(2)(g) GDPR:

7.3.10 Automated decision making

Control

The organization should identify and address obligations, including legal obligations, to the PII principals resulting from decisions made by the organization which are related to the PII principal based solely on automated processing of PII.

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Artikkel 22 GDPR. Automatiserte individuelle avgjørelser, herunder profilering

Article 22 GDPR. Automated individual decision-making, including profiling

1. Den registrerte skal ha rett til ikke å være gjenstand for en avgjørelse som utelukkende er basert på automatisert behandling, herunder profilering, som har rettsvirkning for eller på tilsvarende måte i betydelig grad påvirker vedkommende.

1. The data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.

Artikkel 4 GDPR. Definisjoner

Article 4 GDPR. Definitions

I denne forordning menes med

For the purposes of this Regulation:

[…]

4) «profilering» enhver form for automatisert behandling av personopplysninger som innebærer å bruke personopplysninger for å vurdere visse personlige aspekter knyttet til en fysisk person, særlig for å analysere eller forutsi aspekter som gjelder nevnte fysiske persons arbeidsprestasjoner, økonomiske situasjon, helse, personlige preferanser, interesser, pålitelighet, atferd, plassering eller bevegelser,

(4) ‘profiling’ means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;

[…]

3. Den behandlingsansvarlige skal gi informasjonen nevnt i nr. 1 og 2

3. The controller shall provide the information referred to in paragraphs 1 and 2:

a) innen en rimelig frist etter at personopplysningene er samlet inn, men senest innen én måned, idet det tas hensyn til de særlige forholdene som personopplysningene er behandlet under,

(a) within a reasonable period after obtaining the personal data, but at the latest within one month, having regard to the specific circumstances in which the personal data are processed;

b) dersom personopplysningene skal brukes til å kommunisere med den registrerte, senest på tidspunktet for den første kommunikasjonen med vedkommende, eller

(b) if the personal data are to be used for communication with the data subject, at the latest at the time of the first communication to that data subject; or

c) dersom det er planlagt at personopplysningene skal utleveres til en annen mottaker, senest når personopplysningene første gang utleveres.

(c) if a disclosure to another recipient is envisaged, at the latest when the personal data are first disclosed.

4. Dersom den behandlingsansvarlige har til hensikt å viderebehandle personopplysningene for et annet formål enn det opplysningene ble samlet inn for, skal den behandlingsansvarlige før nevnte viderebehandling gi den registrerte informasjon om nevnte andre formål og annen relevant informasjon som nevnt i nr. 2.

4. Where the controller intends to further process the personal data for a purpose other than that for which the personal data were obtained, the controller shall provide the data subject prior to that further processing with information on that other purpose and with any relevant further information as referred to in paragraph 2.

5. Nr. 1-4 får ikke anvendelse dersom og i den grad

5. Paragraphs 1 to 4 shall not apply where and insofar as:

a) den registrerte allerede har informasjonen,

(a) the data subject already has the information;

b) det viser seg umulig å gi nevnte informasjon eller det vil innebære en uforholdsmessig stor innsats, særlig i forbindelse med behandling for arkivformål i allmennhetens interesse, for formål knyttet til vitenskapelig eller historisk forskning eller for statistiske formål i henhold til vilkårene og garantiene nevnt i artikkel 89 nr. 1, eller i den grad forpliktelsen nevnt i nr. 1 i denne artikkel sannsynligvis vil gjøre det umulig eller i alvorlig grad vil hindre at målene med nevnte behandling nås. I slike tilfeller skal den behandlingsansvarlige treffe egnede tiltak for å verne den registrertes rettigheter og friheter og berettigede interesser, herunder gjøre informasjonen offentlig tilgjengelig,

(b) the provision of such information proves impossible or would involve a disproportionate effort, in particular for processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, subject to the conditions and safeguards referred to in Article 89(1) or in so far as the obligation referred to in paragraph 1 of this Article is likely to render impossible or seriously impair the achievement of the objectives of that processing. In such cases the controller shall take appropriate measures to protect the data subject’s rights and freedoms and legitimate interests, including making the information publicly available;

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Artikkel 89 GDPR. Garantier og unntak ved behandling for arkivformål i allmennhetens interesse, for formål knyttet til vitenskapelig eller historisk forskning eller for statistiske formål

Article 89 GDPR. Safeguards and derogations relating to processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes

1. Behandling for arkivformål i allmennhetens interesse, for formål knyttet til vitenskapelig eller historisk forskning eller for statistiske formål skal omfattes av nødvendige garantier i samsvar med denne forordning for å sikre den registrertes rettigheter og friheter. Nevnte garantier skal sikre at det er innført tekniske og organisatoriske tiltak for særlig å sikre at prinsippet om dataminimering overholdes. Nevnte tiltak kan omfatte pseudonymisering, forutsatt at nevnte formål kan oppfylles på denne måten. Dersom nevnte formål kan oppfylles ved viderebehandling som ikke gjør det mulig eller ikke lenger gjør det mulig å identifisere de registrerte, skal formålene oppfylles på denne måten.

1. Processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, shall be subject to appropriate safeguards, in accordance with this Regulation, for the rights and freedoms of the data subject. Those safeguards shall ensure that technical and organisational measures are in place in particular in order to ensure respect for the principle of data minimisation. Those measures may include pseudonymisation provided that those purposes can be fulfilled in that manner. Where those purposes can be fulfilled by further processing which does not permit or no longer permits the identification of data subjects, those purposes shall be fulfilled in that manner.

[…]

Article 29 Working Party Guidelines on transparency under Regulation 2016/679

“Proves impossible”

The situation where it “proves impossible” under Article 14.5(b) to provide the information is an all or nothing situation because something is either impossible or it is not; there are no degrees of impossibility. Thus if a data controller seeks to rely on this exemption it must demonstrate the factors that actually prevent it from providing the information in question to data subjects. If, after a certain period of time, the factors that caused the “impossibility” no longer exist and it becomes possible to provide the information to data subjects then the data controller should immediately do so. In practice, there will be very few situations in which a data controller can demonstrate that it is actually impossible to provide the information to data subjects. The following example demonstrates this.

Article 29 Working Party Guidelines on transparency under Regulation 2016/679

“Disproportionate effort”

In determining what may constitute either impossibility or disproportionate effort under Article 14.5(b), it is relevant that there are no comparable exemptions under Article 13 (where personal data is collected from a data subject). The only difference between an Article 13 and an Article 14 situation is that in the latter, the personal data is not collected from the data subject. It therefore follows that impossibility or disproportionate effort typically arises by virtue of circumstances which do not apply if the personal data is collected from the data subject. In other words, the impossibility or disproportionate effort must be directly connected to the fact that the personal data was obtained other than from the data subject.

Guidelines on consent under Regulation 2016/679

Scientific research

153. Recital 33 seems to bring some flexibility to the degree of specification and granularity of consent in the context of scientific research. Recital 33 states: “It is often not possible to fully identify the purpose of personal data processing for scientific research purposes at the time of data collection. Therefore, data subjects should be allowed to give their consent to certain areas of scientific research when in keeping with recognised ethical standards for scientific research. Data subjects should have the opportunity to give their consent only to certain areas of research or parts of research projects to the extent allowed by the intended purpose.”

c) innsamling eller utlevering er uttrykkelig fastsatt i unionsretten eller medlemsstatenes nasjonale rett som den behandlingsansvarlige er underlagt, og som inneholder egnede tiltak for å verne den registrertes berettigede interesser, eller

(c) obtaining or disclosure is expressly laid down by Union or Member State law to which the controller is subject and which provides appropriate measures to protect the data subject’s legitimate interests; or

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Article 29 Working Party Guidelines on transparency under Regulation 2016/679

The factors referred to above in Recital 62 (number of data subjects, the age of the data and any appropriate safeguards adopted) may be indicative of the types of issues that contribute to a data controller having to use disproportionate effort to notify a data subject of the relevant Article 14 information.

Article 14.5(c) allows for a lifting of the information requirements in Articles 14.1, 14.2 and 14.4 insofar as the obtaining or disclosure of personal data “is expressly laid down by Union or Member State law to which the controller is subject”. This exemption is conditional upon the law in question providing “appropriate measures to protect the data subject’s legitimate interests”. Such a law must directly address the data controller and the obtaining or disclosure in question should be mandatory upon the data controller. Accordingly, the data controller must be able to demonstrate how the law in question applies to them and requires them to either obtain or disclose the personal data in question. While it is for Union or Member State law to frame the law such that it provides “appropriate measures to protect the data subject’s legitimate interests”, the data controller should ensure (and be able to demonstrate) that its obtaining or disclosure of personal data complies with those measures. Furthermore, the data controller should make it clear to data subjects that it obtains or discloses personal data in accordance with the law in question, unless there is a legal prohibition preventing the data controller from doing so. This is in line with Recital 41 of the GDPR, which states that a legal basis or legislative measure should be clear and precise, and its application should be foreseeable to persons subject to it, in accordance with the case law of the Court of Justice of the EU and the European Court of Human Rights. However, Article 14.5(c) will not apply where the data controller is under an obligation to obtain data directly from a data subject, in which case Article 13 will apply. In that case, the only exemption under the GDPR exempting the controller from providing the data subject with information on the processing will be that under Article 13.4 (i.e. where and insofar as the data subject already has the information). However, as referred to below at paragraph 68, at a national level, Member States may also legislate, in accordance with Article 23, for further specific restrictions to the right to transparency under Article 12 and to information under Articles 13 and 14.

d) dersom personopplysningene må holdes konfidensielle som følge av taushetsplikt i henhold til unionsretten eller medlemsstatenes nasjonale rett, herunder en lovfestet taushetsplikt.

(d) where the personal data must remain confidential subject to an obligation of professional secrecy regulated by Union or Member State law, including a statutory obligation of secrecy.

Generell personvernforordning) [PVF, GDPR]

General Data Protection Regulation (EU GDPR)

The latest consolidated version of the Regulation with corrections by Corrigendum, OJ L 127, 23.5.2018, p. 2 ((EU) 2016/679). Source: EUR-lex.

Ekspertkommentar ISO 27701 Retningslinjer og rettspraksis Legg igjen en kommentar

Ekspertkommentar

(EN) To facilitate the work of our consultants, we have collected all the requirements and information that have to be mentioned and created a convenient checklist. Next to each paragraph, we have placed links to specific GDPR articles and guidelines. We grouped all the information into 7 sections:

Controller’s identity
Purpose and lawful basis for processing
Personal data
Transfers of data to third countries
Rights
Changes (in privacy notices)
Form (of information provided)

It looks like this:

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(EN) Author

(EN) Siarhei Varankevich CIPP/E, CIPM, CIPT, MBA, FIP

(EN) Co-Founder & CEO of Data Privacy Office LLC. Data Protection Trainer and Principal Consultant

(EN) Ask a question

(EN)

Data Subject Request Letter Sample

Concern: Request of information regarding my personal data

Dear Madam, Dear Sir,

I have a right to be informed, under Article 14 of the General Data Protection Regulation (GDPR), about personal data concerning me that you are processing and that you obtained from any other sources than me…

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(EN) Author

(EN) Louis-Philippe Gratton PhD, LLM

(EN) Privacy Expert

(EN) Ask a question

ISO 27701

(EN) ISO/IEC 27701, adopted in 2019, added additional ISO/IEC 27002 guidance for PII controllers.

Here is the relevant paragraph to article 14 GDPR:

7.3.2 Determining information for PII principals

Control

The organization should determine and document the information to be provided to PII principals regarding the processing of their PII and the timing of such a provision.

Implementation guidance

The organization should determine the legal, regulatory and/or business requirements for when information is to be provided to the PII principal (e.g. prior to processing, within a certain time from when it is requested, etc.) and for the type of information to be provided.

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Retningslinjer og rettspraksis

(EN)