Articolo 39 RGPD. Compiti del responsabile della protezione dei dati
Article 39 GDPR. Tasks of the data protection officer
1. Il responsabile della protezione dei dati è incaricato almeno dei seguenti compiti:
1. The data protection officer shall have at least the following tasks:
a) informare e fornire consulenza al titolare del trattamento o al responsabile del trattamento nonché ai dipendenti che eseguono il trattamento in merito agli obblighi derivanti dal presente regolamento nonché da altre disposizioni dell’Unione o degli Stati membri relative alla protezione dei dati;
(a) to inform and advise the controller or the processor and the employees who carry out processing of their obligations pursuant to this Regulation and to other Union or Member State data protection provisions;
b) sorvegliare l’osservanza del presente regolamento, di altre disposizioni dell’Unione o degli Stati membri relative alla protezione dei dati nonché delle politiche del titolare del trattamento o del responsabile del trattamento in materia di protezione dei dati personali, compresi l’attribuzione delle responsabilità, la sensibilizzazione e la formazione del personale che partecipa ai trattamenti e alle connesse attività di controllo;
(b) to monitor compliance with this Regulation, with other Union or Member State data protection provisions and with the policies of the controller or processor in relation to the protection of personal data, including the assignment of responsibilities, awareness-raising and training of staff involved in processing operations, and the related audits;
c) fornire, se richiesto, un parere in merito alla valutazione d’impatto sulla protezione dei dati e sorvegliarne lo svolgimento ai sensi dell’articolo 35;
(c) to provide advice where requested as regards the data protection impact assessment and monitor its performance pursuant to Article 35;
d) cooperare con l’autorità di controllo; e
(d) to cooperate with the supervisory authority;
e) fungere da punto di contatto per l’autorità di controllo per questioni connesse al trattamento, tra cui la consultazione preventiva di cui all’articolo 36, ed effettuare, se del caso, consultazioni relativamente a qualunque altra questione.
(e) to act as the contact point for the supervisory authority on issues relating to processing, including the prior consultation referred to in Article 36, and to consult, where appropriate, with regard to any other matter.
2. Nell’eseguire i propri compiti il responsabile della protezione dei dati considera debitamente i rischi inerenti al trattamento, tenuto conto della natura, dell’ambito di applicazione, del contesto e delle finalità del medesimo.
2. The data protection officer shall in the performance of his or her tasks have due regard to the risk associated with processing operations, taking into account the nature, scope, context and purposes of processing.
3.2. Necessary resources
Article 38(2) of the GDPR requires the organisation to support its DPO by ‘providing resources necessary to carry out [their] tasks and access to personal data and processing operations, and to maintain his or her expert knowledge’. The following items, in particular, are to be considered:
• active support of the DPO’s function by senior management (such as at board level)
• sufficient time for DPOs to fulfil their duties. This is particularly important where an internal DPO is appointed on a part-time basis or where the external DPO carries out data protection in addition to other duties. Otherwise, conflicting priorities could result in the DPO’s duties being neglected. Having sufficient time to devote to DPO tasks is paramount. It is a good practice to establish a percentage of time for the DPO function where it is not performed on a full-time basis. It is also good practice to determine the time needed to carry out the function, the appropriate level of priority for DPO duties, and for the DPO (or the organisation) to draw up a work plan
• adequate support in terms of financial resources, infrastructure (premises, facilities, equipment) and staff where appropriate
• official communication of the designation of the DPO to all staff to ensure that their existence and function are known within the organisation
• necessary access to other services, such as Human Resources, legal, IT, security, etc., so that DPOs can receive essential support, input and information from those other services
• continuous training. DPOs must be given the opportunity to stay up to date with regard to developments within the field of data protection. The aim should be to constantly increase the level of expertise of DPOs and they should be encouraged to participate in training courses on data protection and other forms of professional development, such as participation in privacy fora, workshops, etc.
• given the size and structure of the organisation, it may be necessary to set up a DPO team (a DPO and his/her staff). In such cases, the internal structure of the team and the tasks and responsibilities of each of its members should be clearly drawn up. Similarly, when the function of the DPO is exercised by an external service provider, a team of individuals working for that entity may effectively carry out the tasks of a DPO as a team, under the responsibility of a designated lead contact for the client.
(EN) ISO/IEC 27701, adopted in 2019, added a requirement additional to ISO/IEC 27002, section 13.2.4.
Here is the relevant paragraph to article 5(1)(f) GDPR:
6.10.2.4 Confidentiality or non-disclosure agreements
Implementation guidance
The organization should ensure that individuals operating under its control with access to PII are subject to a confidentiality obligation. The confidentiality agreement, whether part of a contract or separate, should specify the length of time the obligations should be adhered to.
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